Lease Data Controller
Johannesburg, South Africa

Who we are

We are the market leader in commercial real estate services and investments and provide an integrated suite of high-quality real estate services to our clients across Africa and the Middle East, including facilities management, advisory & transaction services, project management.

We support predominantly corporate clients who buy services on a contracted basis all across the Middle East and Africa - even globally, depending on their portfolio.

Why choose us

Imagine more than just the future of work; with CBRE Excellerate, you can create it. As part of our global powerhouse, you'll find a culture that fosters an entrepreneurial mindset, where your best work is not just encouraged but celebrated. Collaborate with talented individuals, harness the support of unparalleled resources, and enjoy the journey as you grow both personally and professionally.
 
About the role
The Lease Controller is responsible for the maintenance high integrity and updating of lease data within approved systems and otherwise, accurate record-keeping and analysis of data, for the purpose of providing strategic insights on the portfolio.

Lease Data Management:
Maintain an up-to-date lease database with accurate records of all lease agreements, amendments, and key terms
Review lease contracts for compliance with company policies and regulatory requirements
Manage lease-related correspondence with landlords, property managers, and internal stakeholders

Reporting:
Generate contract and portfolio reports and provide insights on movements
Support governance reporting

Document Management:
Ensure both electronic and physical filing of lease documentation, in line with company and client policies and procedures

Financial and Compliance Management:
Assist in lease cost analysis and variance reporting for financial planning and budgeting.
Monitor and reconcile lease payments, ensuring accuracy in rent calculations, escalations, and service charges.
Work closely with the Finance team to ensure accurate reporting and compliance with contractual financial obligations.

Lease Payment Reconciliation:
Assist in lease cost analysis and variance reporting for financial planning and budgeting.
Monitor and reconcile lease payments, ensuring accuracy in rent calculations, escalations, and service charges.
Work closely with the Finance team to ensure accurate reporting and compliance with contractual financial obligations.

People Management:
Effectively lead and manage a team of data/lease administrators ensuring that data integrity is prioritised and deadlines are met.

Client Excellence: 
Ensure zero involvement in incidents attributable to any illegal or wrongful act, conduct or omission (including negligence) nor service failure


This position has the authority to:

Execute assigned tasks under supervision of the Account Executive
No independent approval, financial, or contractual authority
Escalate risks, delays, or uncertainties promptly


Bachelor’s degree in Business, Finance, Computer Science, or Information Systems
Experience in Real Estate/Lease Management would be an added advantage.
5+ years of experience in data/business analysis and people management.
Strong knowledge of IFRS 16 lease accounting and financial reconciliation.
Experience in working with lease management systems and financial reporting tools.
Familiarity with lease agreements, rent calculations, and service charge reconciliations